Tournament Policies

TOURNAMENT PREPARATION & ARRIVAL

DURING TOURNAMENTS WE ASK THAT PLAYERS AND PARENTS READ AND IMPLEMENT THE FOLLOWING PROTOCOLS:

We ask that players prepare properly for their tournaments. This includes getting the proper nutrition and rest prior to a tournament day. Please allow for a full 8 hours of sleep prior to a tournament and be sure to eat healthy meals/snacks both the day before and the day of the tournament.
Players bring their approved Molten Volleyball to every tournament. These balls will be used for warm-ups and individual players are solely responsible to track down and maintain their ball throughout the tournament and season.
Players will wear the official New WAVE gear (including shoes) to all events. We also ask that players bring all jerseys and additional uniform items in case of emergency.
Players arrive at the time designated by the coach at the facility. Please allow plenty of time to travel especially on days where weather may be a factor. If a player arrives late, the player’s coach has the right to ask that player to sit out any portion of the tournament day. The consequences are left to the discretion of the coach and may change on a case by case basis. Generally, we ask that players arrive one hour prior to their first match if they are playing and 30 minutes prior to their first match if they are the reffing team.

TOURNAMENT ATTENDANCE

Tournament Attendance is mandatory. All travel and local tournament are mandatory.

If a player has a conflict, they must notify the coach well in advance to allow proper time to figure out a new lineup/bring a player from a different team etc.

All coaches hold the ability for consequences regarding excused or unexcused absences. If a player misses a tournament and a player takes their place for the tournament, the coach holds the ability to change the lineup going further.

MAJOR TOURNAMENT EXCEPTIONS

Included in the Program Handbook is a list of dates for potential major events. Please plan your schedules around these dates and when potential conflicts arise, contact the Program Director or New WAVE office immediately. In general, all major events should hold priority over other sports, activities, & vacations. Player’s attendance is mandatory and they are responsible financially for these events.

For our overnight tournaments, there are additional expenses that will be billed to the families throughout the season. We have bundled the travel payments into installments payments in order to assist our families in budgeting for the season. We will announce those installments 30 days prior to the date due. Please review the Financial Agreement (this handbook) and Payment Details (Program Handbook) to further understand your responsibility in regards to major tournaments. We appreciate your cooperation and understanding on this matter.

We ask that ALL payments be mailed directly to the New Wave Administrative Office or paid online through your SportsEngine account. Please DO NOT give payments to your coach or any member of the coaching staff. There is a SECURE MAILBOX in the VESTIBULE of NWAC.

IN TOURNAMENT GUIDELINES

We ask that players refrain from spending excessive time with family or friends during a tournament. We ask that our teams’ stay together for the duration of the event and that includes time between matches and during reffing responsibilities. Players are encouraged to support other New WAVE teams, scout their next opponent, and get food and drink in their time between matches.
Use of cellphones/tablets for any other purpose besides making important or emergency calls is frowned upon and could result in disciplinary action. If players are using the phones to listen to music or take photos of their team during an event, common sense will prevail. However, if players are using their phones excessively and excluding themselves from team activities, the coach has the right to terminate all use of cell phones or tablets during an event.
We ask that players eat and hydrate properly before, during and after a tournament day. Fast food, junk food and pop should be avoided so that the athlete can sustain a high level throughout the tournament. We will cover nutrition in detail throughout the season.
Players are not allowed to leave the playing facility until released by their coach for the day. This includes staying through team reffing responsibilities until the match is over or any post match meeting that the coach may hold.
Players are not allowed to leave the playing facility at any time during the tournament.
We ask that parents do not approach the coach for any reason during the tournament day. For acceptable communication practice with our coaching staff, please read the Coach/Player/Parent Communication Policy.
We ask that parents are both supportive and positive in regards to the team and the athletes at all times. Please refrain from directing negative comments at the reffing crew, coaches and/or players. New WAVE is proud of our character and integrity and we realize that our parents are as important to that reputation as our players and coaching staff. Please represent our club and your daughters in a manner that we can all be proud of. For more information, please review the Parent Code of Conduct.

SCHEDULE RELEASE POLICY (PRACTICE & TOURNAMENT)

Scheduling for our teams is a monumental task that requires balancing many factors each month and each season. We understand that many of you are balancing several schedules at home and receiving our schedules in a timely manner is important to maintain that balancing act.

We will release the monthly practice schedules by the end of October. Schedules will be made available online and will NOT be printed or available in hard copy form.

The season tournament schedule will be released at the parent meeting and will be posted online and will NOT be printed or available in hard copy form. The schedule is subject to change at any time due to tournament cancellations and unforeseen conflicts.

Individual tournament information (start times, location, etc.) may not be available until the Wednesday or Thursday prior to the weekend. Many tournament directors are unable to release the information in a timely manner and we apologize for the inconvenience in advance. Information will be released as soon as we receive it on our website.